PCF Executive Assistant

The Executive Assistant provides high-level administrative, operational, and project support to the PCF Head. The role ensures efficient execution of strategic initiatives by managing schedules, coordinating cross-functional activities, monitoring deliverables, preparing reports, and facilitating communication across all PCF branches and support departments.

Key Responsibilities
Executive Support
Manage the PCF Head's calendar, appointments, meetings, and travel arrangements.
Prioritize meeting requests and optimize daily schedules.
Prepare meeting agendas, presentations, minutes, and action trackers.
Screen communications and ensure timely responses.
Handle confidential information with utmost professionalism.
Project Coordination
Monitor implementation of strategic initiatives across all PCFs.
Track progress of Projects of Action (POAs) and organizational KPIs.
Coordinate with Branch Managers, Operations, Sales, HR, Finance, IT, and Clinical teams.
Ensure deadlines and commitments are met.
Performance Monitoring
Consolidate daily, weekly, and monthly operational reports.
Monitor branch performance metrics including:
Patient registrations
Corporate runs
Sales activities
HomeCare productivity
GAMOT and YAKAP utilization
Prepare executive dashboards for management review.
Administrative Management
Organize documents, contracts, MOAs, reports, presentations, and correspondence.
Maintain filing systems (digital and physical).
Prepare reimbursement requests, purchase requests, and other administrative documents.
Coordinate logistics for meetings, trainings, and executive visits.
Communication & Stakeholder Coordination
Serve as liaison between the PCF Head and internal/external stakeholders.
Coordinate meetings with government agencies, corporate partners, hospitals, schools, and LGUs.
Draft professional emails, memoranda, and official communications.
Ensure follow-through on agreed action items.
Data & Reporting
Prepare PowerPoint presentations and executive summaries.
Analyze operational data and identify trends requiring management attention.
Maintain updated trackers for projects, budgets, staffing, and branch performance.
Special Projects
Support expansion projects, clinic launches, accreditation activities, and strategic initiatives.
Assist in organizing executive meetings, town halls, and leadership sessions.
Perform research and prepare briefing materials for executive discussions.

Bachelor’s degree in Business Administration, Management, Communications, or a related field
3–5 years of experience as an Executive Assistant, Administrative Assistant, Executive Secretary, or similar role
Experience supporting senior executives or management-level leaders is preferred
Excellent organizational, time-management, and prioritization skills
Strong written and verbal communication skills in English and Filipino
Highly proficient in Microsoft Office / Google Workspace, including Word, Excel, PowerPoint, Gmail, and Google Calendar
Able to manage executive calendars, meetings, appointments, travel arrangements, and schedules
Skilled in preparing reports, presentations, minutes of meetings, correspondence, and other executive documents
Strong follow-up and coordination skills, with the ability to work across different departments and stakeholders
Able to handle confidential and sensitive information with discretion
Strong attention to detail and ability to anticipate the needs of the executive
Capable of managing multiple priorities and urgent requests in a fast-paced environment
Proactive, dependable, resourceful, and able to work with minimal supervision
Strong interpersonal skills and professional demeanor when dealing with clients, partners, employees, and senior management
Willing to travel or work outside regular hours when necessary
Preferred Qualifications
Experience in healthcare, pharmaceutical, medical, or corporate environments
Experience in project coordination and executive-level reporting
Familiarity with CRM, ERP, task-management, and collaboration platforms
Strong analytical and problem-solving skills
Experience coordinating events, meetings, and cross-functional projects
Key traits: Proactive, organized, discreet, dependable, resourceful, and excellent at follow-through